The P&C President is responsible for:

• The successful functioning of the P&C Association

• The attainment of the P&C Association’s objectives

• Ensuring that the P&C Association takes part in decision-making processes in the school

• Fostering fair participation of all members and ensuring that all new members are made to feel welcome

• Supporting volunteers

• Consistent adherence to the constitution

• Acting as the P&C Association’s spokesperson when public statements or actions are needed

• Setting up lines of communication with the Principal

• Being a signatory on the Association’s bank accounts

• Chairing meetings (in the absence of the President, one of the Vice-Presidents will chair the meeting).

The Vice-President:

• Provides support and assistance to the President

• Chairs meetings if the President is absent

• Attends all P&C and executive meetings

• Communicates with the Principal and other community members where necessary

• Helps to resolve issues that may arise

The Vice-President:

• Provides support and assistance to the President

• Chairs meetings if the President is absent

• Attends all P&C and executive meetings

• Provides support to the Events & Fundraising team

The Secretary’s role is to:

• Prepare and circulate agendas for all executive, general, and annual general meetings 

• Prepare and circulate meeting minutes for all executive, general, and annual general meetings 

• Maintain a record of voting members

• Circulate any relevant emails from the P&C Federation to executive members

The Treasurer is responsible for:

• Maintaining the P&C’s financial records and accounts

• Preparing and presenting financial reports at P&C meetings

• Preparing the annual budget

• Facilitating payments from the P&C

• Receiving and depositing fundraising cash

• Arranging the annual audit of the accounts

• Administering the bank accounts

• The provision of cash and/or payment systems at events

The Canteen Coordinator is responsible for:

• Organising volunteers for the canteen and canteen-run events

• Advocating for funds and policies specific to the canteen

• Communicating P&C messages to canteen volunteers

• Submitting a canteen update in the weekly school newsletter (if applicable)

• Providing a report at P&C general meetings 

The Communications Coordinator is responsible for:

• Collating a weekly message for the school newsletter

• Administration of the BPPS Facebook page, including creating posts with P&C messages

• Creation of the yearly Class Parent WhatsApp group

• Dissemination of relevant P&C messages to the Class Parents

• Updating and maintaining the BPPS P&C website

The role of the Creative Arts Coordinator is to:

• Organise volunteers for concerts

• Advocate for funds and policies specific to creative arts

• Communicate P&C messages to arts and music families

• Provide a report at P&C general meetings

The Events and Fundraising Coordinator’s role is to:

• Act as a key point of contact for all fundraising events

• Disseminate information to year groups and provide support with fundraising events

• Recruit volunteers to assist with fundraising events

• Submit insurance forms to the P&C Federation for each event

• Manage ticketing and RSVPs via Flexischools

• Keep the school informed of upcoming events (and related equipment requirements such as tables and BBQs)

• Provide a report at the P&C general meetings

• Order food for BBQs (with the support of the Canteen)

The Sponsorship Coordinator’s role is to secure sponsorship from local businesses.

This recently created role presents a great opportunity for a new committee member to take the initiative and make it their own.

If you think you’d be a good fit, please contact us!